Fiscal Sponsorship Services

To apply for a grant requiring 501(c)(3) status:

• Applicants must first complete the General Fiscal Sponsorship Application and be approved for fiscal sponsorship. Following approval for fiscal sponsorship, applicants may apply to Artrain to be sponsored for specific grants or other funds that require 501(c)(3) status.
• Grant applicants must complete and submit the Grant Review Application along with all required support materials at least 30 days in advance of the grant deadline or project start date, though applicants are encouraged to seek approval a minimum of two months before a grant deadline. A separate application is required for each grant.  The applicant is responsible for following all granting sponsorship instructions and for informing Artrain of any and all materials that must be provided by Artrain.
• Artrain’s staff will review all documents. If the sponsorship is approved, Artrain will provide any materials as required by the funding sponsorship to the applicant via email. If hardcopy materials are required, Artrain reserves the right to pass costs of printing, preparation and mailing to the applicant. After the receipt of Artrain’s materials, it is the responsibility of the applicant to follow all funder instructions and to complete the submittal process by the grant deadline.
• Upon receipt of the grantor’s check, Artrain will disburse the funds in accordance with the guidelines of the respective funder. Artrain will retain 7.5 percent of the funded amount as an administrative fee. An additional 17.5 percent of the funds will be held pending completion of the funded project and receipt and review of all reporting requirements. Artrain will disburse the remaining 20 percent of granted funds within three weeks of the receipt and review of the completed final report.
• If granting sponsorship requires an interim and/or final report, the report and required support materials must be submitted to the Artrain’s office no later than 30 days in advance of the report deadline. Artrain’s staff will review and, depending on the requirements of the funder, either Artrain or the applicant will sign and submit the original form and all support materials to the granting sponsorship.
• If the granting sponsorship does not require any official reporting, the applicant must still submit an interim (if applicable) and final report to Artrain for review. Interim reports are due no later than six months from the project start date, and final reports are due no later than 60 days from the project end date. Applicants are required to follow the reporting format outlined in the reporting forms. All reporting forms are available for electronic download at: artrainusa.org/fiscalsponsorshipprogram.asp.
• Failure to submit a report within 30 days of the deadline may result in revocation of the applicant’s fiscal sponsorship status and the forfeiture of any funds held by Artrain.  Reinstatement of a fiscal sponsorship status can only be obtained by submitting all reports due and reapplying for said status.